Schedule profiles let you keep more than one personal rota in RotaFlow. Each profile keeps its own schedule context. The active profile determines the schedule used by supported reminders, widgets, Apple Watch and calendar actions.
A second job, agency assignment or separate household rota should not require you to overwrite a schedule that already works. Profiles give each rotation its own place. The useful distinction is simple: switching schedules changes the context you are viewing, not the meaning of every date in another schedule.
Give each rota a clear identity
Create a separate profile for each schedule you need to maintain. Use names that will make sense at a glance, such as “Main role” and “Weekend cover”. Confirm the pattern and anchor date within each profile.
Keep the working times and pay settings associated with the correct schedule. This is especially important when two jobs use different shift lengths, unpaid breaks or hourly rates.
Keep exceptions with the schedule they change
Time off, special days, swaps and overtime belong to a particular rota. Before adding a record, check that you have selected the profile it should affect. A night swap in one schedule should not become a day off in another.
The active profile also matters when you review summaries or use a calendar action. A correct export from the wrong profile is still the wrong rota to share. Take a moment to check the profile name before sending it.
Check the surfaces you use every day
Supported reminders, widgets and Watch data follow the active profile. After switching, verify the next shift and upcoming rest block in the main app, then give your other surfaces time to refresh.
Do not treat profiles as a promise that multiple schedules appear simultaneously in every widget or complication. The active-profile model is designed to keep the selected schedule consistent across surfaces.
Days off together
Days off together shows the days when every selected rota is scheduled off. On the free plan, you can compare two rotas up to 30 days ahead. Pro lets you compare up to four rotas up to 180 days ahead, and it lists the longest breaks first.
The results cover scheduled off days only, so check timing with everyone before you make plans. Extra work and leave are left out, and so are dates that cannot be verified; the result says so. Known planned leave, such as holiday, vacation or personal leave, can be included if you choose. A day that follows a night shift shows a timing warning.
Shared rotas must have been refreshed within the last 24 hours. If the rotas use different time zones, RotaFlow shows a warning instead of matches, so compare the calendars directly. The details offer a Calendar draft with a neutral title and the times you choose. Nothing is saved or invited automatically.
Import and recover carefully
A supported all-day .ics import can create a separate local profile. Inspect the imported dates and labels before relying on it. An imported calendar file does not automatically become a live link to the person who sent it.
Sync Recovery provides local safety snapshots around supported cloud-replacement flows. It can help recover a prior state from Settings, but it should not be described as unlimited backup history or a guarantee against every kind of data loss.
Feature FAQ
Can I keep more than one work rota?
Yes. RotaFlow supports separate personal schedule profiles, with schedule-specific records and settings.
Is a profile the same as a shared family calendar?
No. A profile separates schedules within the app. Sharing a file or coordinating through Trade Board is a different workflow.
Which schedule appears on my Watch?
The supported Watch snapshot follows the active profile. Check the app after switching and allow the device surfaces to refresh.